Affordable Photocopier and Printer Rental in South Africa

Renting or hiring a business printer is a commercial transaction which requires checking the affordability and ability to service an ongoing payment for the chosen office equipment.

Therefore, the rental approval process requires certain supporting documents from applicants to be checked and approved before the rental is approved. This process can take 24 hours if all paperwork is supplied upfront

The documents requested typically include but are not limited to:

A signed 2-page credit application which includes your company number, VAT number and any other relevant company details required in a typical credit approval process.

The finance house will also require up to three months' bank statements and/or financial statements. When the applying company or organisation is over a certain size or their credit history is well known, a credit application may be all that is needed without the need for supporting documents.

Please discuss this with one of our solutions consultants, if you have any concerns or more detailed questions.

Photocopier and printer lease prices vary depending on several factors that determine the type of machine required and the price. These typically include:

• How many pages do you print per month?
• Does the device print in black and white only or colour and black and white?
• Do you require A4 only printing or A3 and A4 printing?
• How many users will be printing to the device?
• How long do you want to rent it for?
• Will your rental include an annual escalation?

In the text above this FAQ section, we have a table that includes a summary of indicative multifunction printer rental prices. You can also browse our online store, use the provided filters, and select the set of parameters that best match your multifunction office printer requirements.

You will be left with a selection of machines that you or your organisation can purchase simply online or contact us to discuss with a solutions consultant for peace of mind.

The technically correct term in the multifunction printer industry is Rental; however, many people often refer to these agreements as hire or lease agreements. Examples include printer lease, printer hire, photocopier lease, and photocopier hire, etc.

Most agreements run between 36 and 60 months; this is because the optimal operating life of a Multifunction office printer/photocopier is between these two lengths. A small percentage of businesses choose to take their agreements out over a shorter period, such as 12 or 24 months.

Our rental agreements are 100% customisable in terms of duration, but please remember they are fixed and cannot be cancelled without settlement of the outstanding rentals.

Be aware of any operators trying to offer lease agreements over 60 months, as these typically run longer than the usable life of most office printers.

Also, keep a keen eye out for automatic renewals; these are clauses in some agreements that allow the contract to automatically renew if notice is not given by the hirer before a certain date. They are often found in the small print of the contract.

Rental escalations are 100% optional, and our escalations typically range from 5, 10, 15 and 0%.

What does this mean? A rental escalation means that the rental you pay will escalate on the start date or anniversary date of your rental. Therefore, if you select a 10% escalation rate on the start date or anniversary of your contract, the rental amount will escalate by 10%.

Should I take an escalation? We typically believe the most suitable escalation amount is 5%. This means that you can start with a slightly lower rental which will escalate over the preceding years. By the conclusion of the rental, you will have a rental amount which has appropriately adjusted overtime for inflation. To learn more, contact one of our solutions consultants.

In South Africa, numerous providers offer printer leasing options tailored to diverse business needs, ranging from small office printers to large-scale commercial units. These leases allow businesses to keep technology up-to-date without significant upfront costs.

United Copiers is a leading choice for printer leasing in South Africa. We offer flexible leasing terms and a comprehensive range of quality printers, photocopiers and scanners to suit any business size and environment. Contact us to find out more.