Photocopier & Printer Rentals and Leasing

Renting or Leasing and MFP Office Printer or MFP Photocopier/Copier.
New & Refurbished Copiers and Office Printers For Rent in South Africa.

The costs associated with copier or office printer procurement can be significant and daunting, to assist businesses in both their budgeting of cash flow allocation as well as operational costs, leasing a Multifunction Business printer is often the most suitable purchasing option for most businesses. Photocopier Rentals are typically the industry standard for Photocopier procurement and for a variety of reasons the most favourable purchasing option for many businesses, the reasons for which we lay out in details below.

To reduce the cost of printer procurement, companies often consider a range of options including, purchasing refurbished copier equipment, down-scaling to a smaller unit than is required or renting their office copier.

Below, we lay out some of the myriad of reasons for leasing a photocopier.

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Copier Rental Prices and Printer Rental Prices

Below is a simple guideline to Photocopier and Office Printer Pricing, please note that this is a rough guide using rental/lease/hire pricing based on 60 Months and 0% Annual Escalation.

  • Small Black and White A4 MFP Printer/Photocopier Rental Price = R 399.00 PM – Kyocera M2540DN
  • Small Colour A4 MFP Printer/Photocopier Rental Price = R 620.00PM – Canon C1325IF
  • Mid Sized Colour A3/A4 MFP Printer/Photocopier Rental Price = R 680.00PM – Refurbished Canon IRAC5235
  • Mid Sized Mono (B&W) A3/A4 MFP Printer/Photocopier Rental Price = R 565.00PM – Canon IR 2525
  • Large Office Colour A3/A4 MFP Printer/Photocopier Rental Price = R 1 370.00 = Canon Imagerunner C3520
  • Large Office Black and White A3/A4 MFP Printer/Photocopier Rental Price = R 960.00 = Canon IR2530

Top 7 Advantages of Photocopier/Printer Rentals or Leasing in South Africa 2020

Top 7 Advantages of Photocopier/Printer Rentals or Leasing in South Africa

Cashflow Conservation

Photocopiers and Office Printers by their nature are required to be replaced every 36 to 72 months, this replacement cycle means that businesses and organisations are often required to prepare for lumpy cash outflows at intermittent times in their businesses year. To assist with this issue, most South African businesses choose to rent their photocopiers allowing for a steady, predictable monthly expense and easier future budgeting. This allows businesses to save their cash for more pressing business requirements.

Production and cost of ownership

By leasing office printers, businesses can better control their total cost of ownership rentals ensuring that each month a fixed monthly value is budgeted and paid by the business. When purchasing cash however, this total cost of ownership equation cannot be calculated accurately as currency fluctuations, depreciation and replacement time periods vary greatly. Copier rentals ensure that your business can budget accurately and for up to 72 months into the future.


The flexibility enjoyed when renting an office printer as opposed to purchasing the unit outright is significant. Copier rentals allows for early upgrades, easy budgeting and the addition of new technology as and when it appears. Should your business expand during the period of the rental, it is simple and quick to add supplementary equipment or replace existing rental contracts with upgraded units.

Preservation of available credit

To rent an office printer allows for the preservation of one’s existing credit lines. The reason for this is that renting is considered off balance sheet financing. Off balance sheet financing, which is a term used to describe asset rentals, the ownership of the depreciating rental goods lies with the company renting out the equipment. This means each month the copier rental is a fully deductible expense. Printer rentals ensure that a business can keep their traditional credit lines open for critical internal financing needs, such as working capital, stock, debtors or business expansions, as the old saying goes buy what appreciates and rent what depreciates.

Asset tracking upgrades and maintenance

Most well-established copier rental companies supply sophisticated asset tracking systems to ensure that the rental of your copiers runs smoothly. Each month, companies who lease large fleets of photocopiers, office printers and telephony systems are able to request statements indicating the location age and serial numbers of all devices. United Copiers services include systems such as PrintFleet and Internal ERP systems to carefully track, monitor and maintain your rented office equipment, in addition upgrades and maintenance are made simpler by the continual tracking, checking and servicing of equipment tracked on these internal IT systems.

Easier budgeting

All businesses require the ability to forecast expenses and plan sales and strategy, accordingly, when a critical piece of infrastructure is required, businesses and financial directors do not like unexpected and large capital outflows. Renting an office printer ensures that your business or organisation can budget for up to 72 months in advance this ensures that there are no nasty surprises in terms of capital outflows during the course of your business year. Using a rental, your business can accurately budget and in turn, improve business profitability.

Life cycle management of assets

Like any IT hardware asset, photocopiers and office printers depreciate and deteriorate over time. A well implemented and planned rental solution ensures that your business enjoys maximum value from your copier while ensuring that it is upgraded at the correct time in its lifecycle. Once the asset has completed its useful life and has reached a point at which service and maintenance costs far outstrip the cost of a new replacement device, replacement is necessary. In line with this productivity is lifted when the device functions correctly and assists employees in performing their duties efficiently.

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Benefits of renting business printers summarised

IT Benefits (CIO)
  • Fast delivery of equipment
  • Up-to-date technology
  • On-site maintenance
  • Flexibility – match computers to business needs
  • Upgrade and add-on at any time
  • IT departments can focus on core-issues
  • Software on demand
Financial Benefits (CFO)
  • No large cash outlay
  • No depreciation
  • Hedge against inflation
  • Improve against ratios
  • Tax benefits
  • Improve balance sheet gearing
  • Free working capital
  • Rental payments are flexible
  • Asset tracking and asset management
  • Administration time is slashed
  • Reduced risk

United Copiers Rents and Services Photocopiers and Office Printers in the below Western Cape, Gauteng and Kwa-Zulu Natal Regions:

CAPE TOWN: Paarl, Stellenbosch, Wellington, Atlantis, Melkbosstrand, Philadelphia, Bloubergstrand, Durbanville, Kraaifontein, Brackenfell, Hout Bay

DURBAN: Umhlanga, Westville, Amanzimtoti, Hillcrest, Pinetown, Pietermaritzburg, Durban North, New Germany, Berea, Morningside, Greyville, Glenwood, Clairwood, Umgeni Business Park

JOHANNESBURG: Sandton, Benoni, Vanderbijlpark, Springs, Randburg, Kempton Park, Krugersdorp, Roodepoort, Midrand, Boksburg, Alberton, Fourways, Germiston, Edenvale, Bedfordview,

PRETORIA: Lyttelton Manor, Wierdapark, Atteridgeville, Moreletapark, Garsfontein, Faerie Glen, Menlo Park, Lynwood, Equestria, Silverton, Arcadia, Pretoria West, Reitfontein, Montana Park, Pretoria North

For more information on our Copier Rentals in Cape Town, Johannesburg, Durban or Pretoria, click Contact us below.

To chat to South Africa’s leading photocopier rental supplier contact us for an obligation free quotation on a copier rental perfectly suited to meet the needs of your organisation. We lease/rent printers to organisations ranging from small to medium enterprises through to multinational corporate.

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