Affordable Photocopier and Printer Rental in South Africa
Rent or lease a printer or photocopier for your business from our wide range of leading brands.
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Lease premium printers & photocopiers for office or commercial use
Access high-quality printing and copying machines with flexible and affordable rental plans.
Find the perfect match for your printing needs in our range, which includes office printers, commercial printers, multifunction copiers, and more from the world’s leading brands. We offer new and refurbished options to fit any budget and operational requirement.
Explore our range of printers and copiers available for rent across South Africa below.
Monthly Printer and Copier Rental Prices
Below are simple guidelines for photocopier and office printer pricing. Please note this is a rough guide using rental/lease/hire pricing based on 60 Months and 0% Annual Escalation.
Get a call from a printer expert for free advice.
Benefits of our photocopier and printer rental services
Maximise cash flow and minimise hefty upfront expenses with our printer leasing solutions.
Printer leasing provides cost savings and operational flexibility, ensuring you have the right equipment as your business evolves. Our plans include maintenance to help you maintain peak printing performance without additional, unexpected costs.
Learn more about the benefits of our photocopier and printer rental services, and contact us to discuss your unique printing requirements.
Reliable devices from leading brands
Access state-of-the-art printing technology from leading brands.
Our range includes models selected for their reliability and performance to ensure your printing operations are backed by powerful machines.
Machines designed to suit your workflow
Each device is designed to enhance productivity and integrate seamlessly within your commercial workflow.
Our suite of devices ranges, from desktop printers for offices to wide-format printers for commercial projects, to suit your needs.
Expert maintenance and servicing
Benefit from comprehensive maintenance and expert servicing with every lease.
Our service level agreements and skilled technicians ensure your equipment operates flawlessly, boosting uptime and productivity.
Tailored leasing terms & flexibility
Choose from lease terms between 36 to 60 months, aligning with the optimal lifespan of printers and copiers. Shorter lease agreements are also available.
With flexible rental escalations and transparent terms, our tailored lease terms suit your operational demands and financial strategy.
Predictable production and ownership costs
Enjoy accurate long-term financial planning with up to 72-month forecasts for printing equipment leases.
Fixed payments mean predictable budgeting, contrasting with the variable costs of purchasing a device, such as depreciation and currency fluctuations.
Seamless upgrades to the latest devices
Our rental solutions offer easy upgrades to ensure you rely on the latest printing technology, maximise efficiency and prevent obsolescence.
When maintenance costs exceed the value of an older device, our rental plans facilitate the transition to a newer model.
Additional benefits of our printer and photocopier rental solutions
IT Benefits (CIO)
- Fast delivery of equipment
- Up-to-date technology
- On-site maintenance
- Flexibility – match computers to business needs
- Upgrade and add-on at any time
- IT departments can focus on core issues
- Software on demand
Financial Benefits (CFO)
- No large cash outlay
- No depreciation
- Hedge against inflation
- Improve against ratios
- Tax benefits
- Improve balance sheet gearing
- Free working capital
- Rental payments are flexible
- Asset tracking and asset management
- Administration time is slashed
- Reduced risk
Rent or lease office printers and commercial printing devices from leading brands
Choose from a comprehensive selection of office printers and commercial devices from brands renowned for their reliability and performance excellence, including Canon, Ricoh, and Kyocera.
Our offerings are tailored to meet the needs of businesses of all sizes, from small offices to large enterprises, providing options for every requirement.
Find the right printer to suit your needs and enhance your document-handling capabilities. You can also contact a specialist for personalised assistance.
Our range of photocopiers and printers for lease in South Africa
Explore our diverse selection of printers and photocopiers for lease, with agreements tailored to meet the demands of South African businesses.
Our range includes everything from compact office printers to high-volume production printers, featuring models from top brands selected for their outstanding output quality, reliability, and performance.
Explore our range of printers and contact one of our friendly experts to get help finding an ideal solution for your needs.
Office printer rental
Bolster your business’ workflow with a versatile office printer.
Our office printers feature devices from leading brands with standalone or multi-functional capabilities.
Whether you’re looking for print-only functionality or multifunction printers with print, scan, copy, and fax functionality, choose a device that prints vivid colours or in crisp black and white.
Find a high-quality office printer designed to meet the demands of your document processing. You can also contact us to consult with a specialist about your printing needs.
Commercial printer rental services
Enhance your capabilities and efficiency with high-performance commercial printer rentals.
Our commercial printing devices deliver exceptional-quality prints for various applications.
From specialised wide-format art printing to high-volume document processing, our range has a device to fit your commercial printing workflow.
Explore our range of commercial printers, and contact our experts to discuss your individual requirements and our leases.
Multi-function copier leasing
Lease a multi-function office copier and maximise productivity with a device designed for comprehensive document management.
Our range includes new and refurbished devices from leading brands that feature a range of capabilities. Print in colour or black and white, in A3 or A4, using a multitude of file formats.
Explore our range of multifunction copiers to enhance your office workflows. For personalised advice on the best copier lease for your needs, speak with our experts.
Scanner rentals
Upgrade your office with high-performance scanning solutions.
Our scanners are designed for efficiency and accuracy, perfect for businesses looking to digitise documents rapidly and reliably.
Equipped with advanced features, these scanners can handle everything from simple text documents to complex graphics, ensuring high-quality reproduction across various media types.
Choose a scanner that simplifies your document management and boosts your office productivity.
Explore our range of scanners to find the perfect fit for your business needs.
Service level agreement
A Service Level Agreement (SLA) ensures that your office printers and multifunction photocopiers are always running at peak efficiency.
These agreements, common among businesses that rely heavily on printing, charge per print/copy, which proves to be the most cost-effective method for managing print services. This approach covers the printing costs as well as essential setup features like scan-to-email, playing a crucial role in digital document processing.
At United Copiers, our SLAs include all consumables such as toners, drums, and spares in the Cost Per Copy. We provide both on-site and remote technical support and ensure regular maintenance to keep your devices in top condition. Opting for our service could significantly lower the total cost of ownership and increase device uptime.
Learn more about our Service Level Agreements and contact us for more information.
United Copiers Rents and Services Photocopiers and Office Printers in these regions in Western Cape, Gauteng & KwaZulu-Natal:
Our lease agreements for printers and photocopiers are available countrywide.
Whether you’re an evolving startup in Cape Town or an established enterprise in Durban, our service areas span all major hubs and many outlying areas. We provide direct-to-door delivery and collection options for all devices and consumable orders, with expert technicians on hand to provide any support regarding maintenance and servicing.
Contact us to consult with a friendly expert about your printing needs.
Cape Town
Paarl, Stellenbosch, Wellington, Atlantis, Melkbosstrand, Philadelphia, Bloubergstrand, Durbanville, Kraaifontein, Brackenfell, Hout Bay, Cape Town City Centre.
Johannesburg
Sandton, Benoni, Vanderbijlpark, Springs, Randburg, Kempton Park, Krugersdorp, Roodepoort, Midrand, Boksburg, Alberton, Fourways, Germiston, Edenvale, Bedfordview.
Pretoria
Lyttelton Manor, Wierdapark, Atteridgeville, Moreletapark, Garsfontein, Faerie Glen, Menlo Park, Lynwood, Equestria, Silverton, Arcadia, Pretoria West, Reitfontein, Montana Park, Pretoria North.
Durban
Umhlanga, Westville, Amanzimtoti, Hillcrest, Pinetown, Pietermaritzburg, Durban North, New Germany, Berea, Morningside, Greyville, Glenwood, Clairwood, Umgeni Business Park.
Get expert advice on printer & photocopier rental
With over 35 years of experience in providing affordable and high-quality printers for office and commercial environments, we are equipped to help you find the right devices to match your business’s demands.
Our wide range of devices includes multi-function photocopiers, desktop printers, industrial printers and more.
Get in touch with our experts to discuss your printing workflow and get answers to any questions you might have about our rental solutions.
Frequently asked questions about leasing printers and photocopiers
What do I need to rent a multifunction printer or copier?
Renting or hiring a business printer is a commercial transaction which requires checking the affordability and ability to service an ongoing payment for the chosen office equipment.
Therefore, the rental approval process requires certain supporting documents from applicants to be checked and approved before the rental is approved. This process can take 24 hours if all paperwork is supplied upfront.
The documents requested typically include but are not limited to:
- A signed 2-page credit application which includes your company number, VAT number and any other relevant company details required in a typical credit approval process.
- Up to three months' bank statements and/or financial statements from the finance house.
- When the applying company or organisation is over a certain size or their credit history is well known, a credit application may be all that is needed without the need for supporting documents.
How much does it cost to lease a printer or photocopy machine?
Photocopier and printer lease prices vary depending on several factors that determine the type of machine required and the price. These typically include:
How many pages do you print per month? Does the device print in black and white only or colour and black and white? Do you require A4 only printing or A3 and A4 printing? How many users will be printing to the device? How long do you want to rent it for? Will your rental include an annual escalation?
In the table above, we have a summary of indicative multifunction printer rental prices. You can also browse our online store, use the provided filters, and select the set of parameters that best match your multifunction office printer requirements.
You will be left with a selection of machines that you or your organisation can purchase simply online or contact us to discuss with a solutions consultant for peace of mind.
What is the typical duration of a multifunction printer/photocopier rental agreement?
Most agreements run between 36 and 60 months; this is because the optimal operating life of a Multifunction office printer/photocopier is between these two lengths. A small percentage of businesses choose to take their agreements out over a shorter period, such as 12 or 24 months.
Our rental agreements are 100% customisable in terms of duration, but please remember they are fixed and cannot be cancelled without settlement of the outstanding rentals.
Be aware of any operators trying to offer lease agreements over 60 months, as these typically run longer than the usable life of most office printers.
Also, keep a keen eye out for automatic renewals; these are clauses in some agreements that allow the contract to automatically renew if notice is not given by the hirer before a certain date. They are often found in the small print of the contract.
What is the difference between a rental, hire or lease agreement in the photocopier industry?
The technically correct term in the multifunction printer industry is Rental; however, many people often refer to these agreements as hire or lease agreements. Examples include printer lease, printer hire, photocopier lease, and photocopier hire, etc.
Are rental escalations optional, and should I take one?
Rental escalations are 100% optional, and our escalations typically range from 5, 10, 15 and 0%.
What does this mean? A rental escalation means that the rental you pay will escalate on the start date or anniversary date of your rental. Therefore, if you select a 10% escalation rate on the start date or anniversary of your contract, the rental amount will escalate by 10%.
Should I take an escalation? We typically believe the most suitable escalation amount is 5%. This means that you can start with a slightly lower rental which will escalate over the preceding years. By the conclusion of the rental, you will have a rental amount which has appropriately adjusted over time for inflation. To learn more, contact one of our solutions consultants.
Where can I lease a printer in South Africa?
In South Africa, numerous providers offer printer leasing options tailored to diverse business needs, ranging from small office printers to large-scale commercial units. These leases allow businesses to keep technology up-to-date without significant upfront costs.
United Copiers is a leading choice for printer leasing in South Africa. We offer flexible leasing terms and a comprehensive range of quality printers, photocopiers and scanners to suit any business size and environment. Contact us to find out more.
Speak to a sales consultant to find the printer rental or lease for your business
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Testimonials
Excellent service delivery throughout the whole order process. Nice to work with an efficient company, thank you! I will refer my business associates to United Copiers, they can only benefit. The courier service was also excellent.
Louw
I would like to thank United Copiers for the service I received and the prompt attendance to any query I made regarding the equipment I bought. I will definitely use you in future and give you a 5 star rating!
J Mkhabela
Mentum Training College
We recently purchased a network copier for our sales office. The team made the whole process a pleasure with their seamless and efficient service from time of placing our order to delivery and installation on our network. Deadlines were met timeously and after sales service is of an equal standard.
K Eckardt
ASKA Property Group
