Canon Office Printer: A Digital Transformation Powerhouse

Your choice of multifunction printer could have a major impact on your company’s overall digital transformation.

Digital transformation is what helps your company to change operations, increase efficiency, and deliver value to clients. It is therefore vital if you want to stay relevant and competitive. Often, companies think of computers, software, and systems as the core focus areas of digital transformation, but other electronic devices, such as Canon’s cutting-edge office printers, also play an important role.

How do Printers Enable Digital Transformation?

Despite the move to digital, most companies still have substantial printing and copying requirements. Modern digital MFP Printers/Photocopiers form an important input hub for the digital document management process. It is therefore vital to choose the right printer for your business.

Compared to older generation printers, MFPs need to do four things to enable digital transformation:

• Accommodate the hybrid home/office working style that is becoming increasingly prevalent
• Provide a node where digital not only becomes print, but also vice versa
• Plug into workflows
• Provide security

To assist companies in these areas, Canon released the imageRUNNER ADVANCE DX C5800 Series, their 4th generation of multifunction printers (MFPs), which features over 400 updates.

Let us look at what this range of business printers offers and how it helps businesses achieve their digital transformation goals.

Noteworthy Features

Cloud Connectivity

To accommodate hybrid working styles, printers must switch effortlessly between the cloud and on-site, as well as between paper and digital. The DX range of Canon office printers offer inbuilt connectivity to document processing and workflow automation services, as well as third-party cloud storage providers like Dropbox and OneDrive. Other third-party solutions, such as PaperCut, uniFLOW, and Kofax are also supported.

Increased Productivity

Even small changes in printer efficiency can offer large improvements in productivity and cost efficiency. With print speeds of 40 ppm – 70 ppm depending on the model, workers can send multiple files to the printer from laptops or other connected mobile devices over the course of the day and then collect their printouts simultaneously when they log into the printer. Warm-up takes between 4 and 6 seconds, so gone are the days when workers stood huddled around the printer, waiting for other print jobs to finish.

The hybrid approach also means that workers can send print jobs through the cloud and collect them when they are in the office – no need to first start up their laptops and search for the files they want to print. This increased efficiency can help your business save money, as you’ll probably need a smaller fleet of printers.

Each new generation of Canon printers features increased energy efficiency that represents a further saving and is vital in today’s world of high energy costs and need for a greener work environment.

Increased Automation

Canon MFPs further boost productivity through the Filing Assist feature that automatically identifies and files scanned documents. As soon as documents are scanned into digital formats, the printer can read its contents and automatically save the files to the right cloud folder.

These documents are immediately available to other approved co-workers. This passes massive productivity gains onto the organisation and forms the bedrock of what Canon sees as its offering to the modern office – productivity assistance.

No Manual Document Assembly

Manual labour is no longer required to get your documents ready for use. The DX series allows you to choose the finish of your choice and apply it automatically.

These include collate, group offset, staple, saddle stitch, hole punch, eco staple, and staple on demand. There is also a smart timeline functionality on the touch screen homepage to recall and apply the print settings from a previous job.

Security

When a device is this connected across workflows, folders, and applications, the security of a printer becomes more important than ever. The imageRUNNER ADVANCE DX C5800 series therefore features the latest security features that follow a two-pronged approach to security:

• Preventative security that blocks data leaks or other security incidents that can come from devices, documents, or networks
• Corrective security that monitors and detects security issues and immediately applies countermeasures

The series only runs programs with a digital signature and unmodified firmware made by Canon. Canon has further introduced the latest countermeasures for unknown attacks, in anticipation of global revisions to corporate and government procurement conditions

Every time the system starts, a secure boot process checks for modifications to the boot code, OS, firmware, and applications. Any modifications are prevented from running. Two-factor authentication ensures that documents sent to the printer are released to the right user. At the end of its lifetime, all sensitive company data stored on the printer can be removed safely.

Managed Infrastructure

In the past, one of the biggest headaches with printer fleet management was maintenance. IT specialists had to be employed or called in when a device broke down, which was costly, both in terms of maintenance and in productivity loss as workers had to wait longer for their documents. With the imageRUNNER ADVANCE DX C5800 series, tasks such as meter readings, toner orders, and fault identification are automated. The printer alerts the business when faults are detected. The printer also constantly monitors and reports on usage patterns to drive continuous performance improvement.

Leasing The Canon Business Printer Range

To assist you with your digital transformation, United Business Solutions offers a wide range of Canon printer rental options.

Get The Right Printer for Your Business

The Canon imageRUNNER ADVANCE DX C5800 series provides solutions for every business size, from home offices to large businesses with many departments, as well as those with unique printing, scanning, copying, and faxing needs.

With each unique business comes unique needs. Finding the right solution can become a daunting task. Our team of experts is standing by to provide you with the best advice for finding the right business printer.

Contact us at 086 011 8101, or info@onlinecopiers.co.za, or simply use this contact form.